Organizations are discovering that effective management of information is the last frontier in cost reduction. If you have already reduced staff, travel expenditure and other discretionary costs, effective management of document workflows and the devices that enable them offers a huge savings potential. While better document management can improve business processes, industry analysts estimate that 98% of companies do not have an effective document strategy - a strategy that could save millions of dollars in operating costs!
A document strategy is the "map" of an information process that charts the flow of documents between people and departments according to the stages of its lifecycle, including information capture, management, distribution and storage. Understanding and assessing that "map" is the first step toward improving productivity and reducing cost within your organization.
| The Document Lifecycle |
| Every document in your business goes through one or more
stages of the document lifecycle: |
 |
Input/Capture
Users gather information and input data into a process
 Learn more... |
 | |
 |
Management/Layout
Users collaborate on or approve documents, moving them through the organization
Learn more... |
| |
 |
Output/Distribution
Users produce or deliver a document for human use, including printing, emailing as an attachment or faxing
Learn more... |
| |
 |
Storage/Archival
Documents are retained or archived for future use
Learn more... |
|
IKON has developed two Document Strategy Assessments as foundational steps to achieve Document Efficiency.
-
The Document Lifecycle Strategy Assessment traces mission-critical documents through all four stages of the document lifecycle. It is a comprehensive study that examines specific documents and their associated processes. In developing a Document Lifecycle Strategy, we closely examine:
- How and when the document enters your enterprise
- Who it goes to, and under what conditions, and how long it takes to get there
- Who needs access to it – and how long it takes to find it
- What format it is in and how often it is copied
- Where it is stored and how long it is retained
- How it can be rendered or delivered
- What other business processes it affects and how
-
The Document Output Strategy Assessment focuses only on the output phase of the document lifecycle - producing and printing documents - and measures everything that goes through it. Typically, there are significant savings to be realized at the output stage of every document process. The Document Output Strategy Assessment helps you reap the rewards of efficient output quickly.
We invite you to use the IKON Document Efficiency Analyzer (IDEA). This intelligent tool utilizes a methodology combining United States and Canadian Census statistics, industry data and knowledge-based algorithms to calculate the amount your company probably spends on office document output each year and provides potential saving estimates. Simply enter your revenue, number of employees, select your industry and IDEA will do the rest.
Here's a look at some real-world examples of IKON Professional Services at work. The case studies presented below represent proven solutions and lessons learned from actual client engagements, and illustrate how IKON has been able to impact businesses in many different ways.
Ceridian Human Resources Solutions
Citizens & Northern Bank
Hartford Hospital
Irvine Ranch Water District
Manitoba Lottery
IKON Document Strategy Assessments are vendor-neutral and are supported by the experience of many success engagements. For more information about our Document Strategy Assessment, please contact IKON.
|
|
|
