• Makes electronic document distribution immediately accessible to virtually every office worker regardless of geographic location.
• Scans paper documents into electronic formats including PDF, Microsoft Word, and Excel, for seamless integration into the applications that drive your business
• Eliminates the need to fill out labels, stuff envelopes and rush to meet outgoing messenger pickup deadlines for overnight delivery
• Replaces time-consuming, low-quality fax transmissions and does away with the process of entering paper-based data into enterprise content management systems
• Easily scan documents, select recipients, add subject lines and cover notes, and transmit what was once paper-based information over your corporate network or via the Internet

Companies in virtually every industry are under great pressure to reduce costs, improve communications efficiency, and respond to customers quickly. Paper documents must also be carefully managed to ensure regulatory compliance in many industries. eCopy ShareScan provides the tools that companies of all sizes need to help focus on these areas, minimize paperwork across the enterprise, and streamline document distribution. eCopy ShareScan is a cost-effective document imaging and distribution solution that works with Ricoh Aficio MFPs.

• With eCopy ShareScan, simply scan paper documents using your Ricoh Aficio MFP and immediately email, send to your desktop for further processing, or file in your organization’s document management system or file system for easy access by others. Eliminate the need to use expensive overnight couriers, overload internal mail systems, or send faxes that don’t match the quality of your original. eCopy rapidly integrates paper-based documents into your existing business processes and enterprise applications.

• Extend the power of eCopy with eCopy Paperworks, easy-to-use desktop document imaging software that enables office workers to convert electronic and paper documents into text-searchable, secure PDFs and directly include them in business applications and workflows. eCopy PaperWorks provides office workers with advanced tools to scan, merge, modify, and connect documents with the software they use every day, creating indexed, intelligent documents that can be automatically stored and distributed. eCopy Paperworks comes standard with four Connectors: Open Text eDOCS DM, Microsoft SharePoint, EMC Documentum and Autonomy iManage WorkSite.

• eCopy ShareScan Connectors are available for seamless integration with back-office, document management and other enterprise systems. Connectors create a direct link between an eCopy-enabled Ricoh Aficio and enterprise systems. Simply scan and file. Documents are instantly available, easy to find and retrieve, and integrated into critical business workflows.

  eCopy ShareScan allows organizations to standardize on a single document capture platform. eCopy-enabled document processes are secure—supporting compliance with regulations and full audit trails to track all activity.