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| Workflow Management: Electronic Document Workflow:
eCopy ShareScan® |
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Turn your Ricoh Aficio MFP into a document imaging machine!
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| Overview |
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The eCopy ShareScan line of document imaging solutions sets competitive benchmarks in security, application connectivity, and user-friendly design. This easy-to-use software solution enables you to use Ricoh Aficio MFPs to turn paper documents easily and securely into digital information that is integrated into their communication, collaboration, workflow, and business applications. The eCopy ShareScan family of products includes ShareScan Essentials, ShareScan Suite, ShareScan Suite for scanners, and ShareScan Essentials for scanners.
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eCopy ShareScan® Essentials™ offers scanning to e-mail, fax, network folders, and eCopy Desktop. You can quickly and securely scan paper documents and distribute electronic copies as PDF files, increasing workgroup productivity due to improved access to information. eCopy ShareScan® Suite™ includes the benefits of ShareScan Essentials as well as a bundle of Connectors to provide native integration to leading document management, e-mail, fax, database, collaboration, and cost-recovery software applications.
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| Application & Environment |
Paperwork is an enormous drain on a company’s resources, time and productivity. Think of all the hassle it takes to send a 50-page, double-sided contract or bid request to 10 people located in remote offices around the world. Now imagine it happening instantly, securely, with original quality and at little or no cost. A Ricoh Aficio MFP with eCopy ShareScan can make it happen.
Companies in virtually every industry are under great pressure to reduce costs, improve communications efficiency, and respond to customers quickly. Paper documents must also be carefully managed to ensure regulatory compliance in many industries. eCopy ShareScan provides the tools that companies of all sizes need to help focus on these areas, minimize paperwork across their enterprise, and streamline document distribution. eCopy ShareScan is a cost-effective document imaging and distribution solution that works with Ricoh Aficio MFPs.
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Based on a client-server model, eCopy ShareScan is a centrally managed solution for converting paper documents into more manageable, easily routable, digital formats. The eCopy ShareScan Services Manager does not have to run on a server, all you need is an eCopy-enabled MFP and a networked PC to manage the interaction of the device and your enterprise application connectors.
Installation is easy. The client software is designed to be embedded in the Ricoh Aficio MFP and can be installed from a web browser. The Services Manager and Administrative Console software can be installed on any standard networked PC.
eCopy ShareScan is designed to support multiple MFPs from a single Windows-based computer; the number of devices depends on a number of variables, including expected usage, available CPU and memory size.
For increased flexibility, integrating paper documents into your business processes and creating efficient workflows:
eCopy Quick Connect, bundled with the base product, offers connectivity to numerous business applications to accelerate workflows.
Application Connectors provide API-level integration to over 100 business software applications.
Optional eCopy Software Developer Kit allows more advanced application integration to legacy software
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| Features: |
Benefits: |
| Captures paper based information and instantly delivers it to email, fax, document management and line of business systems |
Speeds workflow, increases efficiency, saves time and money, helps leverage corporate information |
| Large touch screen, familiar icons, image preview, address book integration |
Easy to use |
| Password protection, 128 bit encryption, audit trails, document tracking, PDF/A document scanning, deletion of temporary files and access to business applications through dynamic integration |
Increased security, no confidential documents sitting in fax room |
| Activity tracking, central management of multiple devices |
Ease of administration |
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| Real-time, dynamic integration with document management software, collaboration, and other business applications |
Integrate paper documents into electronic business processes |
| Integration with Active Directory, Exchange, SharePoint, Access, and SQL Server, as well as integration to applications created by third-party software companies using the ShareScan imaging SDK |
Leverage investments in Microsoft technologies |
| Integration to document accounting software |
Track or chargeback for copying, printing, or scanning |
| Scan to e-mail from user e-mail accounts at the MFP, address list access at the MFP. Scan to Fax, network, Web folders, databases, or FTP |
Enable employees to easily share paper documents and collaborate as they would with electronic documents |
| Scan to Desktop or multiple user inboxes. Edit PDFs, and combine scanned documents with electronic documents into a single PDF with eCopy Desktop. Use optical character recognition (OCR) to create Microsoft Word or searchable PDF files from scanned documents |
Retrieve, edit, and distribute scanned documents |
| Hundreds of third-party integrations available for popular applications or create custom integrations through a Windows-based development platform and tool kit. eCopy Quick Connect for rapid creation of scan workflows, including file naming, indexing, and destination options |
Expand systems to meet customized or evolving needs |
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