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| Workflow Management: Electronic Document Workflow:
eCopy ShareScan OP |
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Give Your MEAP-enabled Canon imageRUNNER Instant Document Imaging and Distribution Capabilities!
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- Powerful document distribution integration solution for MEAP-enabled Canon imageRUNNER devices; enables simple, secure, and cost-effective electronic distribution of paper documents
- Convenient server-based implementation of eCopy ShareScan OP
- Scans paper documents, converts to electronic format and delivers instantly to e-mail, fax servers, desktops, or document management systems
- Installs and embeds in MEAP-enabled imageRUNNER devices. Includes enhanced administration and management tools for managing devices
- Improves productivity, provides significant cost savings, and reduces amount of storage for hard copy paper documents
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| Overview |
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Users of Canon’s next-generation, MEAP-enabled imageRUNNER devices can now seamlessly and securely merge paper documents into almost any electronic workflow with eCopy ShareScan OP (Open Platform). With eCopy ShareScan OP, all of the document scanning and distribution features are accessible from the control panel of the MEAP-enabled imageRUNNER, eliminating the need for additional hardware. In addition, eCopy’s ScanStation OP product comprised of an integrated, free standing touch screen, keyboard, and PC may also be configured for Canon MEAP devices.
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eCopy ShareScan OP for Canon MEAP offers similar document imaging and distribution functionality to the current eCopy ScanStation OP (available from IKON for Ricoh, HP, and Canon copiers), however the software is embedded in the MEAP-enabled imageRUNNER device. The “controlling” software runs on a server PC and utilizes the architecture of Canon’s next-generation MEAP-enabled imageRUNNER products for the client end, which also provides the control panel/user interface. In addition, eCopy ShareScan OP offers enhanced administration and management tools, giving you the ability to easily and dynamically manage multiple MEAP-enabled imageRUNNERs from one administrative workstation.
eCopy ShareScan OP has an intuitive look and feel with the user interface, complete with document preview, address book integration (natively or with LDAP support), security, encryption, activity logging, third party connectors and the ability to set file formats on-the-fly. All these features are now accessible directly from the control panel of the MEAP-enabled imageRUNNER.
eCopy ShareScan OP software is comprised of three components:
- eCopy ShareScan OP Client: Installs on your MEAP-enabled Canon imageRUNNER device and communicates with the Services Manager to display the user interface and control scanning.
- eCopy ShareScan OP Services Manager: Resides on a networked PC and manages all connected MEAP-enabled devices and Connectors.
- eCopy ShareScan OP Administration Console: Resides on the same networked PC as the eCopy ShareScan OP Services Manager and manages and configures the servers, clients and Connectors.
Among the many benefits of using eCopy ShareScan OP for Canon MEAP:
- Maximum utilization of Canon MEAP-enabled imageRUNNER devices; document imaging and distribution of critical paper documents such as PDF, TIFF, or CPY files over your local network at Internet speed
- Seamless integration of paper documents with your existing enterprise applications
- Instant business processes improvement and significantly enhanced productivity
- The flexibility to configure multiple Canon MEAP-enabled imageRUNNER devices from one central location
- Network updates are reflected automatically at all eCopy-enabled devices, reducing the need for IT administration
- Send paper documents securely: password authentication at the device creates audit trails and helps meet compliance regulations
- Reduced paper consumption and storage costs
- Rapid deployment and ease of administration
- An intuitive, user-friendly interface requiring minimal training
Note: eCopy ShareScan OP for Canon MEAP will not support non-Canon devices. Canon non-MEAP-enabled devices can be supported by the current eCopy ScanStation OP. Users of Ricoh Aficio devices should consider eCopy ScanStation OP or Ricoh GlobalScan. IKON DocSend will support both Canon and Ricoh non-MEAP devices.
What is MEAP? MEAP (Multifunctional Embedded Application Platform) is a Canon-developed, Java-based platform for which embedded applications can be specifically written, installed and run within an imageRUNNER device. With MEAP:
- Applications can reside on the imageRUNNER hard disk drive or a backend server, eliminating the need, space and expense for many dedicated pieces of equipment to execute customized programs.
- Applications are easily accessible to walk-up users within the full-color LCD control panel of MEAP-enabled imageRUNNERs.
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| Application & Environment |
Face it…paperwork is an enormous drain on a company’s resources, time and productivity. Companies in virtually every industry are under great pressure to reduce costs, improve communications efficiency, and respond to customers quickly. eCopy ShareScan OP provides the tools that companies of all sizes need to help focus on these areas, minimize paperwork across their enterprise, and streamline document distribution.
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eCopy ShareScan OP is a cost-effective document imaging and distribution solution for customers who currently own or are replacing their copiers with Canon MEAP-enabled devices.
Based on a client-server model, eCopy ShareScan OP software provides businesses with a centrally managed solution for converting paper documents into more manageable, easily routable digital formats. Unlike similar products, the eCopy ShareScan OP Services Manager does not have to run on a server. All you need is a MEAP device and a networked PC to manage the interaction of the device and your enterprise application connectors.
Installation is easy. The OP Client software is designed to be embedded in the MEAP device and can be installed from a web browser. The OP Services Manager and Administrative Console software can be installed on any standard networked PC.
eCopy ShareScan OP is designed to support multiple Canon MEAP devices from a single Windows-based computer; the number of devices depends on a number of variables, including expected usage, available CPU and memory size (please review “System Requirements/Max. Number of Supported Devices” under Specifications for more details).
Additional eCopy ShareScan OP features offer increased flexibility for integrating paper documents into your business processes and creating an efficient workflow:
- eCopy Quick Connect: Bundled with the base product, eCopy Quick Connect offers connectivity to numerous business applications that fit the unique needs of each customers workflow.
- eCopy Software Developer Kit (Optional): Allows more advanced application integration.
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| Features: |
Benefits: |
| eCopy ShareScan OP Client |
- Advanced Scanning Features: Document capture with document preview, address book integration, security, encryption, activity logging, third party connectors and on-the-fly settings selection. Users can scan and distribute documents quickly to the destination of their choice.
- Easy-to-use Interface: The user interface offers an intuitive look and feel with large buttons and easy to follow forms. Users can easily scan and distribute documents using the touch panel in the device ensuring an easy transition for current users.
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| eCopy ShareScan OP Services Manager |
- Document Creation and Format Conversion: change file format, select document encryption and create searchable text right at the device. Scanned documents are saved as TIFF or PDF files.
- Included Optical Character Recognition (OCR) engine automatically recognizes text in documents as they are scanned and embeds the text output in the file. Documents containing searchable text can then be used by document management systems for full-text indexing, search and retrieval.
- Secure Delivery of Electronic Documents: Encryption capabilities enable the user to save and/or e-mail a document with a password and encrypt the document with 128-bit encryption.
- Password authentication at the device creates audit trails and helps meet compliance regulations.
- Designed as a MMC (Microsoft Management Console) Snap-in with a consistent, standard user interface, administrators can connect any computer on a company’s network making remote administration possible.
- Lets you configure connector settings including custom buttons, labels, file naming, document destination, or third party application integration. Administrators can save multiple profiles for individual connectors so individual departments can access the functionality they need.
- Can support multiple MEAP devices. Administrator can determine what connectors are displayed on different devices. Each device can have a different configuration if desired. All managed from a central location. For high-volume environments, additional OP Services Managers can be added.
- Generate page scan activity reports for servers and devices for different time periods. Quickly evaluate the need for additional Services Managers or devices within a company.
- Real-time Monitoring displays all communication between MEAP devices and connectors. Administrator or Technician can diagnose device or setting issues quickly and easily.
- Import/Export saves device settings of Connectors for use on other devices and Services Managers. Setup one device and export the settings to an entire fleet saving you considerable time managing devices.
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| eCopy ShareScan OP Administration Console |
Resides on a networked PC; manages and configures the servers, clients and Connectors. |
| Scan and Mail Capability |
Internet Address Book is supported for Exchange, Notes and LDAP/SMTP. Type in Internet address and they are saved for use on all MEAP devices. Pre-definable Subjects and Notes can be created including sender and recipient names. Reduce the time spent typing and send a message that the recipient can understand. |
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| eCopy Desktop |
Included with the eCopy ShareScan OP product eCopy Desktop provides a powerful set of document workflow tools that enable individual users to treat hard copy paper documents just like digital files right from their desktop workstations. eCopy Desktop works with most e-mail and document management applications, including: Lotus Notes Mail, Microsoft Exchange/Outlook, Domino Document Manager, EMC Documentum, Hummingbird Enterprise – DM, Open Text’s Livelink, Interwoven Worksite, and others. |
| eCopy Viewer |
An included viewing application that enables any user to view and print an eCopy, right from their desktop. |
| eCopy Quick Connect |
Enables third party applications to get index data from a file and store the associated image file in a document management system, repository, or database. Bundled with the base ShareScan OP product, eCopy Quick Connect creates a customized workflow process for scanned documents and allows easy integration of scanned documents into existing business processes. Easy to use for administrators and users, eCopy Quick Connect offers custom "Scan to" Buttons, versatile file naming, indexing, and destination options, including:
- Scan to HR - resume submission to PeopleSoft.
- Scan to Finance - purchase order indexing and storage within Great Plains.
- Scan to Sales - inclusion of purchase orders.
- Scan to Legal - logging of signed NDAs and contracts into a DM system.
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| eCopy Software Developer Kit (Optional) |
Provides more comprehensive backend application integration. Dynamically links Canon digital copiers or scanners into existing applications. Saves scanned documents directly into the application database and validates information for application integration. Best used when user login is required for security or to enable individual users or groups access to information or storage locations specific to their access privileges. |
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| Specifications: |
| Operating Systems Supported |
MS Windows 98SE/XP/2000/2003 |
| Email Compatibility |
Lotus NotesR4/R5Microsoft ExchangeMicrosoft OutlookNovell GroupWise 6.0Other MAPI-compliant mail applicationsMail servers supporting LDAP/SMTP |
| Document Management Systems Compatibility |
Domino.DocEMC DocumentumHummingbird Enterprise-DMInterwoven WorksiteOpen Text’s LivelinkOther ODMA Document Management Systems |
| Network Fax Compatibility |
Biscom FAXCOMCaptaris RightFaxCastelle FaxPressOther commercially available fax servers and fax services |
| Fax Services Compatibility |
eCopyFax™ |
| OCR Compatibility |
ReadIRISScanSoft OmniPageScanSoft TextBridgeOthers that support Group 4 multi-page TIFF products |
| Supported MEAP-Enabled Devices: |
Canon imageRUNNER Series: 2220, 2270, 2570, 2870, 3320, 3570, 4570, 5020, 5070, 5570, 6020, 6570, 8070,9070, and 105+, and the Color imageRUNNER Series: C2620, C3170, and C3220 |
| System Requirements/Max. Number of Supported Devices: |
Black and White Documents: 2.4GHz Pentium 4 processor; 64MB RAM for Windows 98, 128 MB RAM for MS Windows XP, 2000, NT 4.0 Color Documents: 128MB RAM, 256MB recommended for eCopy Desktop; 512MB RAM for eCopy ShareScan OP; Intel Pentium-based PC or equivalent is recommended for eCopy Desktop Device Support using 40GB, 7200RPM IDE Hard Drive with NTFS: - No Searchable Text (OCR) -- up to 15 devices
- Limited Searchable Text (1-2 OCR Sessions) -- up to 5 devices
- Searchable Text Required for All Documents -- not recommended
Device Support using 3.2GHz Pentium 4 processor with HT technology, 1GB RAM, 40GB, 15,000RPM SCSI Hard Drive with NTFS: - No Searchable Text (OCR) -- 15 to 25 devices
- Limited Searchable Text (1-2 OCR Sessions) -- 5 to 10 devices
- Searchable Text Required for All Documents -- up to 5 devices
Device Support using Dual 3.06GHz Pentium 4 processors with HT technology, 1GB RAM (DDR 400), 40GB, 15,000RPM SCSI Hard Drive with NTFS: - No Searchable Text (OCR) -- 25 to 35 devices
- Limited Searchable Text (1-2 OCR Sessions) -- 10 to 20 devices
- Searchable Text Required for All Documents -- 5 to 7 devices
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| Supported Applications |
Microsoft Exchange; Lotus Notes; Captaris, EMC Documentum, Hummingbird Enterprise DM; Interwoven WorkSite; OpenText’s Livelink; and many others. |
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