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| Workflow Management: Electronic Document Workflow:
Ricoh ScanRouter Professional |
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Streamline Your Document Distribution Processes!
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- Turns standalone Ricoh copiers, printers and scanners into paperless, network-wide document distribution systems
- Scans and converts paper documents and incoming/outgoing faxes into digital files; then electronically routes over your existing network
- Supports up to 200 registered user addresses
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| Overview |
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Ricoh ScanRouter Professional is an easy-to-use software package that serves as a digital document delivery system for selected Ricoh Aficio multi-functional products (MFPs). It enables your Aficio MFP to scan documents such as photos, schematics and hand-written reports, and then convert them into digital files (PDF, TIFF, JPEG, BMO, or DCS format) that can be transmitted electronically over your network for convenient sorting, management and sharing. It also functions as a network scanner and electronic inbound fax routing system.
 more...
Ricoh ScanRouter Professional is an integral component of any document management and distribution strategy. It functions as a:
- Network Tool: Operating within your existing networked environment, it eliminates the need for individual desktop scanners.
- Communication Tool: It helps optimize your existing communications infrastructure.
- Distribution Tool: It accelerates the digital distribution of scanned documents and incoming faxes directly to the user’s desktop.
- Automation Tool: It provides scanning capability from your Ricoh Aficio MFP and network scanner.
- Web Tool: It provides web-browser operation for simplified access to document files from the desktop.
- Productivity Tool: It integrates paper documents such as graphics, blue prints and forms into your digital network.
- Retrieval Tool: It lets you create a text search data file for each document for full text/content document searching.
Ricoh ScanRouter Professional software loads onto a dedicated server and directly interfaces with your MFP, network scanner or internet fax, eliminating the need for individual desktop scanners. Network administrators can create and modify system settings at the ScanRouter Professional Station. Users can view and retrieve scanned documents using Ricoh’s Web Enabled Document Viewer. The Document Viewer identifies individual users/groups’ In-Trays for easy access and makes it easy to share or manually download scanned documents and fax communications. And with ScanRouter Link installed on a client PC, users can automatically download and receive documents from their personal In-Tray at their PC desktop.
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| Application & Environment |
Ricoh ScanRouter Professional delivers a cost-effective, high-speed document management and distribution strategy for users of Ricoh Aficio Multi-Function Products (MFP) and network scanners. ScanRouter Professional turns your stand-alone copiers and scanners system into a rapid, digital, network-wide document distribution system. With ScanRouter, scanning and distributing documents is as easy as sending a fax, making a copy or sending an E-mail. All the operations for scanning and distributing documents are accessed with one trip to the MFP or Network Scanner Operation Panel. And all documents can be quickly and easily delivered to up to 200 individuals or groups via your office network.
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Ricoh ScanRouter Professional can help your organization:
- Reduce paper volumes, storage and consumption, as well as associated expenses.
- Produce multiple copies for distribution to office personnel.
- Save time and money distributing faxes via E-mail.
- Electronically organize documents such as handwritten reports, ledgers, images and photos, faxes, personnel records and forms.
- Provide long-term document archival and retrieval.
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| Features: |
Benefits: |
| Network Scanning |
Saves you the cost of multiple desktop scanners. Combines scanner, copier and fax operations into one office machine. |
| Electronic Document Distribution |
Helps reduce paper and supply costs. Enables rapid distribution of time-sensitive faxes and scanned documents. Automatically notifies network Client of incoming documents at their desktop. |
| Easy-to-read Panel |
Prompts user through scan and distribution process. Facilitates quick job turnaround. |
| User & Group Address Book |
Registered users are displayed at MFP operation panel. Up to 200 destinations and 200 senders can be registered. |
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| Multiple Scan Settings |
Name scanned images at the front panel. Attach subjects and sender name. Ensure accurate scans of originals with up to 600 dpi with 256 levels of grayscale. Automatic page orientation with Aficio 1035/1045. Extract keyword to name documents. |
| Document Storage & Retrieval |
Personal documents on ScanRouter Professional Station can be viewed, retrieved or downloaded via Web Document Viewer. User sets options for viewing list of stored documents: Thumbnail, Icon, Detail and Calendar views. |
| Send & Receive Digital Faxes |
Registered users and groups are assigned a Fax Forwarding ID number for network fax delivery. Faxes are automatically routed to the correct user folder at the desktop PC. User can also send a fax from their desktop PC without a modem. |
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| Specifications: |
| System Requirements |
- Required NT 4.0 or Windows 2000 Server PC
- Supported mail system (Microsoft Exchange, Lotus Notes) or any SMTP/POP3 compliant e-mail
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| ScanRouter Server PC |
- Operating System: Microsoft NT Workstation 4.0 or Microsoft Windows NT Server 4.0 or higher with NT Server Pack 5.0 or higher, and Option Pack 4
- CPU: Pentium 450MHz or faster
- RAM: 128 MB minimum (256 MB recommended)
- Hard Disk: 10 GB HDD w/200 MB available for installation
- Network Protocol: TCP/IP
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| ScanRouter Client PC |
- Operating System: Microsoft Windows 95/98/NT 4.0 Server or Workstation, Windows 95/98/2000 Professional/Me, Windows NT Workstation 4.0 w/Server Pack 5 or later
- CPU: Pentium 266 MHz or faster
- RAM: 64 MB
- Hard Disk: 200 MB free disk space for saving document; 50 MB of free space is required for the program
- Network Protocol: TCP/IP
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| ScanRouter Link |
- Reception Mode: Automatic or Manual
- Reception Interval: 1 to 60 minutes
- Reception Notice: Pop-up Window, Flashing Icon or Sound
- Application: Ricoh recommends Kodak Imaging to view scanned images (standard with Windows)
- File Save Path: In-Tray or Save to File
- File Formats: ScanRouter converts to format: TIFF (MH, MR, MMR), TIFF-F (MH, MR, MMR), PDF
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| Data Delivery Methods |
- In-tray Save
- Deliver to ScanRouter Document Server
- Send by MAPI mail
- Send by SMTP mail
- Send by Notes RS mail
- Save as Windows file
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| Email Requirements |
POP/SMTP/MAPI |
| Windows NT 4.0 ScanRouter Professional Server |
- SMTP
- Microsoft Exchange Server 5.0: Windows Messaging; Microsoft Exchange Client 5 or Outlook 97/98/2000/2002
- Microsoft Exchange Server 5.5: Windows Messaging; Microsoft Outlook 2000
- Lotus Notes Server: Windows Messaging; Lotus Notes Client
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| Windows 2000 ScanRouter Professional Server |
- SMTP
- Microsoft Exchange Server 5.0: MS Outlook 2000
- Microsoft Exchange Server 5.5: Microsoft Outlook 2000
- Lotus Notes Server: Microsoft Outlook 2000; Lotus Notes Client Messaging
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| Document Format |
User selectable file format for most common graphic file types including: PDF, TIFF, TIFF-F, Multi-Page TIFF, JPEG. BMP and DCX. |
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