Combining email functionality with an accessible copier platform, Ricoh GlobalScan software and server act as a digital document routing system, enabling users of Ricoh multifunctional products (MFPs) to quickly scan paper documents and distribute as digital files. GlobalScan accepts scanned documents from select Ricoh Aficio MFPs; then electronically transmits them over a network as attached emails or directly into network folders. Documents can be delivered in several formats, including PDF and TIFF – with options for searchable PDF, Rich Text Format and Excel.

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Organizations facing the difficult task of managing enormous quantities of hard-copy documents will benefit right away from Ricoh GlobalScan’s efficiency and security advantages. Contracts, forms, invoices, articles - any paper-based document can be quickly captured, circulated, stored and retrieved electronically to and from multiple locations…whether across the globe or just down the hall. This dramatically reduces the need for cumbersome filing cabinets or slow, costly fax, mail, and courier deliveries (not to mention virtually eliminating lost paperwork). GlobalScan is a must for organizations in paper-intensive industries and fields: Insurance, Pharmaceutical, Healthcare, Finance, Legal, Manufacturing, Marketing, Education and Government.